Roo & Fox logo

T & C's

Making sure our customers are happy

GENERAL

These terms and conditions apply to the use of www.rooandfox.co.uk website which is operated by Roo and Fox. References to Roo & Fox as 'we' 'us' and 'our' shall be deemed to be reference to Roo & Fox. References to ' you' and 'your' shall be deemed to be reference to persons places a order through www.rooandfox.co.uk website. These terms and conditions also cover emails and any other associated promotional activity. 

By placing an order, you agree to be bound by these terms and conditions. If you do not agree to these terms and conditions, you must not order through our website. 

Before you place a order if you have any questions relating to these terms and conditions, please contact us by email hello@rooandfox.co.uk 

OUR DETAILS

Head office

Roo & Fox

Hackney Farm

New Road

East Huntspill

Somerset

TA9 3PU

Roo and Fox - Returns policy

 

Roo and Fox hope that you will be more than happy with your purchase. However, we understand that at times things happen and we will do our utmost to resolve matters for you.

Under the Consumer Rights Act 2015 you are entitled to goods that are as described, of satisfactory quality and last a reasonable length of time.

If you feel that the item you have purchased does not meet these requirements please contact us in the first instance to try and resolve the matter.

If the item is shown to be faulty within 30 days of you receiving it you will need to return the item (Roo & Fox will provide pre-paid packaging) and will be given a full refund. If the item is shown to be faulty more than 30 days after receiving it, you will be sent a replacement.

In accordance with the Consumer Rights Act 2015 if an item is found to be faulty more than 6 months from purchase you will need to prove the fault was there at the time of purchase. For items more than 6 months after purchase, an appropriate amount may be deducted for use and a partial refund given.

Any refunds will be made using the method by which you paid.

If an item was paid for by part gift voucher and cheque/credit card/bank transfer/PayPal/Debit card and you bought more than one item or a partial refund is made, refunds will made in full to a gift voucher first before the other method.

 

Standard items.

These are all items that are listed on the Roo and Fox website.

Under the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013 you are entitled to inform us within 14 days of receiving the item if you wish to return it for any reason other than those above. The item(s) must only have been reasonably handled as they would be in a shop. If the item is not returned in a resaleable condition it will be deemed as used and therefore not covered by the Regulations and no refund will be given. The item will need to be returned within 14 days of your informing us of your return.

To reduce the possibility of you changing your mind, we will send a sample of the material, so you will know exactly what you will be getting.

You will be responsible for return postage and packing.

 

Bespoke items.

Items that have been custom made for you are not covered by the Regulations. These include items, for example, where material has been specially sought for you or a business logo has been sewn on. We do everything we can to ensure that you will be happy with the quality of the material. You will be sent a digital image and be informed of the fabric content for bespoke items prior to you confirming the order, to ensure that you are satisfied with the quality of materials.

 

If you are not satisfied with the resolution offered you may wish to escalate the matter and contact the Online Dispute Resolution website. However Roo & Fox is not a member of any Alternative Dispute Resolution Scheme.

 

           PAYPAL PAYMENTS 

Please note that you will be charged straight away for the whole value of the order. 


                  ORDERS

When you place an order with us it will be deemed that you have read, understood and agreed to these Terms & Conditions. 
Each item are handmade to order, therefore, please allow 10-14 days for dispatch, however, during extremely busy times of year including Christmas please allow 14-20 working days.
By placing an order through our website you are making an offer to Roo & Fox to purchase the goods outlined in your order upon the terms described in your order.
When you place an order, we will require your name, email address, credit/debit card, phone and address details. This information is required in order to process your request or inform you of acceptance of the order. A contact phone number is needed so we can get in touch if there is a problem with your order. We may, unless you inform us otherwise, provide our couriers with your contact phone number in case they need to reach you to arrange the delivery of your order.
All prices on our website and emails are shown and charged in pounds Sterling.
After placing an order online, we will provide you with confirmation that your order has been received but this is not confirmation that your offer to buy the items has been accepted. Our contract for the sale of our products will only exist once an order has been accepted, charged, processed and despatched to you.
Please note that we will not be able to meet any obligations as a result of the following reasons:

• We are unable to authorise your payment.

• If it is identified that there is a product description or pricing error.

• If customers do not reach any order criteria outlined in the Terms & Conditions.

• If our delivery companies are temporarily unable to deliver due to exceptional conditions that are beyond our control including hazardous weather and accidents.Should there be an issue with your order, we will contact you either by phone or email. If we have issues authorising payment, we will contact you via phone or email and you will have 72 hours to respond. Failure to do so will result in your order being cancelled.
Please note that whilst we will make every effort and reasonable care to keep your order details and payment secure, we cannot be responsible for any loss you may suffer if a third party procures unauthorised access to any information that you supply when accessing or ordering from the Roo & Fox website.
When placing an order, you will be added to our mailing and email list. However, should you wish to not receive mailings, please inform us and we will remove you from our lists. 
Please ensure that you check all items on receipt, as faulty or damaged items must be reported within 7 working days of receiving the parcel.

A Woman Wearing Striped Shirt

Our Privacy Policy

We are committed to protecting and respecting your privacy. This policy tells you how personal information which we collect from you, or which you provide to us, will be processed by us.

Please read this policy carefully to understand our views and practices regarding your personal data and how we will treat it. By using our website www.rooandfox.co.uk and any other website on which this policy is posted or expressly referenced, you are accepting and consenting to the practices set out in this policy. Please do not use www.rooandfox.co.uk or purchase any products unless you agree with this policy.

For the purposes of the Data Protection Act 1998, the data controller is Roo & Fox.

What is the purpose of this privacy statement?

Under EU-GDPR data protection legislation, Roo & Fox is required to explain to you why we collect information about you, how we intend to use that information and whether we will share your information with anyone else.

This statement applies to customers, users of our website and those who wish to receive marketing information from us. Please read this statement carefully to understand our views and practices regarding your personal data and how we will treat it.

This statement tells you how personal information which we collect from you, or which you provide to us, will be processed by us.

This statement relates to information collected from you through your use of our website www.rooandfox.co.uk and any other website on which this policy is posted. It also relates to information which we collect from you contact us in writing.

Please do not use the Roo & Fox website unless you agree with this policy.

This statement does not form part of any contract to provide services. We may update this statement at any time.

It is important that you inform us of any changes to your personal information which we hold so that the information which we hold is accurate and current.

Why are we collecting your information?

The information that you provide to us is required in order for us to:

Fulfil your orders for products with us;

Provide you with offers and marketing information about products in which you may be interested;

For our monitoring of the use of the Roo & Fox by users;

For profiling purposes so we can better tailor the Roo & Fox content to users' browsing behaviour;

For the purpose of keeping our stores secure; and

To conduct customer surveys in relation to our products and services

Types of personal information we use

We are collecting information about you in order to achieve the purposes set out above (see 'Why are we collecting your information?'). This includes:

  • Personal details and payment

  • Personal details (such as name, gender and date of birth);

  • Contact details (such as your address, phone number and email address);

  • Payment information (such as payment methods, billing address details and other information related to payment. Please note Roo & Fox do not retain debit card or other confidential payment information);

  • Website use and communications

  • Details of any contact with our support or customer services teams (such as a record of your correspondence with us or recorded telephone conversations);

  • Details of your visits to Roo & Fox and any calls that you make to us (such as location data, weblogs, other communication data and resources that you access);

  • Information about your use of our information and communications systems;

  • Browser information and online identifiers (such as your browser types, browser version host operating system, browser language and your IP address);

  • information about your visit to any Roo & Fox (such as full Uniform Resource Locators (URL), clicks to, through and from our site, products viewed or searched for, page response times, download errors, lengths of visits to certain pages, page interaction information (such as scrolling, clicks and mouse overs) and methods used to browse away from the page);

  • Marketing, competitions and survey information

  • Competition entries;

  • Your responses to our surveys;

  • Details of any agreement or objection to receiving marketing information from us; 

Privacy of children and special categories of personal data

We do not knowingly collect personal data from anyone under the age of 18.

We do not knowingly obtain or store any Special Categories of Personal Data, such as information about health or medical conditions, race or religious beliefs.

If we are made aware that we have received information from anyone under the age of 18 or Special Categories of Personal Data, we will use reasonable efforts to locate and remove that information from our records.

Source of your personal information

The information which we collect about you will be obtained through a variety of sources which include:

  • Information provided by you

  • If you register to use Roo & Fox website.

  • If you are placing an order online at Roo & Fox, in store or over the telephone with our customer service team. We will never ask you to confirm or supply any account or credit card details via email or text message. If you receive such an email or text message, please do not respond.

  • If you enter a competition or promotion sponsored by us

  • When you report a problem with our site and/or your order.

  • When you complete surveys that we use for research purposes

  • Information collected automatically about you

  • Information automatically collected about you and your visit to Roo & Fox website.

  • Recording of your telephone calls with our customer service team

  • CCTV footage when you visit one of our stores

  • Information collected from third parties

We may collect information about you from third parties where we carry out identity verification credit or anti-fraud checks against your name using third party databases.

We may collect information about you from third parties who we have partnered with to run competitions.

What we do with your information

We deem that we have legal basis to use your personal data for the following purposes:

  • Marketing purposes

    We may use your personal data, and permit third parties on our behalf to use your personal data, to provide you with information that you have requested from us and to inform you of offers or other goods or services that may be of interest to you (but only where you have not objected to be contacted for such purposes).

    We will only contact you by electronic means (email) or post with information about goods and services similar to those which were the subject of a previous sale to you. We will do this where you have made an order with us or you have otherwise confirmed that you agree to us sending you such information (see 'What is our lawful basis for using your information' below).

    Where we permit selected third parties to use your data, we (or they) will contact you by electronic means or post. Details of those third parties can be found at 'Sharing your information'.

    Please note that you have the right to ask us not to process your personal data for marketing purposes. We will usually inform you before collecting your data if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by:

    Checking certain boxes on the forms we use to collect your data; or

    You can also request us not to use your personal data for this purpose when setting up your Roo & Fox account; or

    By emailing us at hello@rooandfox.co.uk

  • Placing an order

    We use your personal data to process and fulfil your orders effectively and to carry out any further obligations arising from any contracts entered into between you and us. This will include using your email address and/or mobile phone number so that we can send you information confirming your order.

    If you report a problem with your order, we may use your personal data to investigate that problem.

  • Use of the Roo & Fox site

    When you use the Roo & Fox we may use your personal data to:

    Register you to use the Roo & Fox (if you choose to do so);

    Administer the Roo & Fox site and for internal operations such as to help diagnose problems with our server, trouble shoot, analyse data and other administrative purposes;

    improve the Roo & Fox Site and to ensure that content is presented in the most effective manner for you and your computer, tablet or mobile phone (this may include providing you with content and services in your country's local language and currency);

    Allow you to participate in interactive features of our service when you choose to do so;

    Keep the Roo & Fox Site safe and secure;

    improve the services we offer, make recommendations about goods or services that may be of interest to you and to develop marketing programs; and

    If you report a problem with the Roo & Fox Site, use your personal data to investigate and resolve the reported problem.

  • Profiling

    We use information collected from the Roo & Fox site to profile the sites' users. In particular, we use information about you relating to your history of browsing the Roo & Fox site (collected through cookies) in order to categorise users into specific profiles which are then used to determine which product types you may be most interest in purchasing. That information is then used to prioritise certain products and promotions on the Roo & Fox site  in which you are most likely to be interested in to receive the greatest prominence.

  • Entering competitions or promotions

    We will use your personal data in relation to your entry into a competition run by Roo & Fox. We may also use your personal data in relation to a promotion sponsored by us.

  • Customer service, surveys and training

    We may use your personal data in order to handle any issue which you raise with our support or customer service team.

    If you complete a survey for us, such as a customer satisfaction survey, we will review and analyse your answers to the survey questions.

    We may also use your personal data in order to train our members of staff or for monitoring purposes.

    We may also use your personal data to notify you about changes to our service.

  • Prevention of fraud and security

    We may use your personal data to help to protect you from fraud. For instance, we may carry out identity verification, credit or anti-fraud checks against your name using third party databases which may involve disclosure of your personal details to registered credit reference or fraud prevention agencies who may retain and use your personal information.

What may happen if you do not provide your personal information?

Placing an order

Many of the services that we offer are only made available if we have certain information about you. To access these services, you will, from time to time, be asked to submit personal data about yourself. If you do not provide that personal data, we will not be able to offer those services to you. For example, if you do not provide information about your method of payment or delivery address, we will not be able to complete your order with us.

Use of the Roo & Fox site

If you do not agree for us to your personal information when you access the Roo & Fox site, you should not use the Roo & Fox site.

Complying with data protection law

We will comply with data protection law. At the heart of data protection laws are the "data protection principles" which say that the personal information we hold about you must be:

  • Used lawfully, fairly and in a transparent way;

  • Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes;

  • Relevant to the purposes we have told you about and limited only to those purposes;

  • Accurate and kept up to date;

  • Kept only as long as necessary for the purposes we have told you about; and

  • Kept securely.

What is our lawful basis for using your information?

In accordance with the data protection laws, we need a "lawful basis" for collecting and using information about you. There are a variety of different legal bases for using personal data which are set out in the data protection laws.

The lawful bases on which we rely in order to use the information which we collect about you for the purposes set out in this statement will be:

  • Contract: Using your information will be necessary for us to either perform the contract between us or in order to take steps at your request prior to entering into the contract;

  • Legal compliance: Using your information will be necessary for us to comply with a legal or regulatory obligation which is placed on Roo & Fox

  • Legitimate interest: Using your information will be necessary for our legitimate commercial interest and our interest is not outweighed by the potential impact on your privacy. For example, we rely on legitimate interest as our lawful basis to send you marketing information by email or by post if you have placed an order with us and you have not objected to receiving such marketing information. If you would prefer not to receive marketing information from us, please email us at hello@rooandfox.co.uk

  • Consent: It is possible that you may give us your consent to use your information for a particular purpose.

Sharing your information

We may share some of your personal data with third parties as described below.

Sharing your information within Roo & Fox.

We may disclose your personal information to any member of our team, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006.

We will share your personal information with other entities in our group as part of our regular reporting activities on company performance, in the context of a business reorganisation or group restructuring exercise, for processing orders, for system maintenance support and hosting of data.

Sharing your information with third parties

We may also share your personal information with third parties, such as:

To our nominated third party carriers to enable them to deliver your order and to contact you if there is a problem with delivery (i.e. telephone, name and address only);

To our nominated marketing agencies who provide marketing services on our behalf;

To our nominated order management company who provide a platform for processing online orders;

To registered credit reference or fraud prevention agencies who may retain and use your personal information; or

To third party companies who are co-hosting a competition and you have consented to that transfer.

Some carriers may deliver parcels to neighbours for customer convenience. 

Security of your data

We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.

We will never ask you to confirm or supply any account or credit card details via email or text message. If you receive such an email or text message, please do not respond and notify us immediately at hello@rooandfox.co.uk

All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted using SSL technology. When you proceed to make your purchase and your browser connects to the secure section of a Roo & Fox site your browser window frame will show a padlock icon to indicate that you are entering a secure area.

If you are using a computer or other device to access the Roo & Fox site in a public location we recommend that you always log out and close the website browser down when you complete an online session for your security.

Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Third parties security measures

Third parties will only process your personal information on our instructions and where they have agreed to treat the information confidentially and to keep it secure.

All our third-party service providers, data processors and other entities in the group are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.

Transferring information outside the EU

The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff may be engaged in, amongst other things, the fulfilment of your order, the processing of your payment details and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy statement.

We will transfer the personal information we collect about you to the following countries outside the EU in order to perform our contract with you:

USA, Australia

There is an adequacy decision by the European Commission in respect of those countries listed above with an asterix (*). This means that those countries are deemed to provide an adequate level of protection for your personal information.

For the remaining countries which do not have an adequacy decision from the European Commission, we have put in place the following appropriate measures to ensure that your personal information is treated by those third parties in a way that is consistent with and which respects the EU and UK laws on data protection:

  • The third party organisations based in the US are each subject to the US/EU Privacy Shield. This means that both organisations are part of a scheme which is designed to protect your personal information. As a result, we are not required to obtain specific authorisation to transfer your information to the US.

  • Standard data protection clauses in the form of template transfer clauses adopted by the European Commission.

If you require further information about these protective measures, you can request it from the Data Protection Officer.

Can we use your information for any other purpose?

We typically will only use your personal information for the purposes for which we collect it. In limited circumstances we may use your information for a purpose other than those set out in this policy. If we intend to do so, we will provide you with information relating to that other purpose before using it for the new purpose.

We may use your personal information without your knowledge or consent where such use is required or permitted by law.

Links to other websites

The Roo & Fox may contain links to third party websites. If you follow a link to any such website, please note that your use of such website will be subject to the terms of that website’s privacy policy and we do not accept responsibility or liability for your use of such website. Please check the terms of the third party website’s privacy policy before submitting any personal data to such a website.

Your Rights

If you have any questions about our use of your personal data, you are welcome to contact us. You will find our contact details at the bottom of this page. If you notice any errors in your personal data, you have the right to have them corrected.

Under certain circumstances, by law you have the right to:

  • Request access to your personal information (commonly known as a “data subject access request” or DSAR). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.

  • Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.

  • Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).

  • Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.

  • Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.

  • Request the transfer of your personal information to another party.

You are not always entitled to exercise each of these rights. The rights which you are entitled to exercise depend on a number of factors including the lawful basis on which we rely to use your personal data. Therefore, if you make a request to exercise a right which is not available to you, we have the right to decline the request.

If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact Data Protection at our registered office address or from hello@rooandfox.co.uk

Right to withdraw consent

In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please contact Data Protection at our registered office address or from hello@rooandfox.co.uk

Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.

Right to complain to the ICO

You also have the right to complain to the Information Commissioner's Office (the "ICO") if you are not satisfied with the way we use your information. You can contact the ICO by writing to Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

Changes to this privacy statement

We may amend this privacy policy at any time so please review it frequently and at least each time you submit personal information to us. The date at the top of this page will be amended each time this policy is updated. Our current privacy policy applies to all information that we have about you and your account.

Contact

If you have any questions, comments or requests regarding this privacy policy, the Roo & Fox site or our products, please send us an email at: hello@rooandfox.co.uk

Alternatively, you can write to us at:

Roo & Fox

Hackney Farm

New Road

East Huntspill

Somerset

TA9 3PU